COWICHAN VALLEY REGIONAL DISTRICT

ELECTORAL AREA SERVICES COMMITTEE REVISED AGENDA

 

Wednesday, December 03, 2025

01:30 PM

 

Boardroom

175 Ingram Street, Duncan, BC

 

LAND ACKNOWLEDGEMENT

I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

Wednesday, December 03, 2025 at 9:30 P.December 3. - 10:30 P.December 3.

1.

APPROVAL OF AGENDA

• Recommendation:

  That the Agenda be approved, as circulated.

2.

ADOPTION OF MINUTES

2.1

Electoral Area Services Committee Meeting of November 19, 2025

• Recommendation:

  That the minutes of the Electoral Area Services Committee meeting of November 19, 2025, be adopted.

3.

BUSINESS ARISING FROM THE MINUTES

4.

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes.  This excludes items that are or have been the subject of a Public Hearing.  Input from the community is valued and appreciated. We request that input is presented in a friendly and respectful manner. Your cooperation in maintaining a safe, respectful and orderly environment is greatly appreciated.

5.

DELEGATIONS

5.1

Staff Sergeant Ken Beard and Sergeant Colin Cook, North Cowichan/Duncan Royal Canadian Mounted Police Detachment Re: Quarterly Policing Report (July-September 2025)

• Recommendation:

  For Information.

6.

CORRESPONDENCE

6.1

Union of British Columbia Municipalities - 2026 Electoral Area Directors' Forum and 2026 Local Government Leadership Academy Leadership Forum Registration Announcement

• Recommendation:

  For Direction.

6.2

Joseph Finn - Short Term Rentals

Email received on November 30, 2025, in respect to Item 7.3 Short-term Rental Zoning Review.

• Recommendation:

  For Information.

6.3

John Vassallo - CVRD: Short Term Rentals

Email received on December 1, 2025, in respect to Item 7.3 Short-term Rental Zoning Review.

• Recommendation:

  For Information.

6.4

MaryLou and Glen Jones - Short Term Rentals

Email received on December 1, 2025, in respect to Item 7.3 Short-term Rental Zoning Review.

• Recommendation:

  For Information.

7.

REPORTS

7.1

Application No. SA21D02 (Frontage Exemption - 1205 Sutherland Drive, PIDs: 027-634-434, 029-642-698, 029-642-701, 029-642-710, 029-642-728, 029-642-736, 029-642-744 & 000-837-598)

• Recommendation:
  That it be recommended to the Board:

  That proposed Lots 1, 2 and 6 in Subdivision Application SA21D02 (1205 Sutherland Drive, PIDs: 027-634-434, 029-642-698, 029-642-701, 029-642-710, 029-642-728, 029-642-736, 029-642-744 & 000-837-598), be exempted from the minimum parcel frontage requirement in accordance with Section 512 of the Local Government Act.

7.2

Sentinel Ridge Sewer Inclusion – 671 Bay Road

• Recommendation:
  That it be recommended to the Board:

  1.  That the Certificate of Sufficiency (Attachment B) confirming that a sufficient petition requesting inclusion to the Sentinel Ridge Sewer Service Area, be received;

  2.  That CVRD Bylaw No. 2790 – Sentinel Ridge Sewer System Service Establishment Bylaw, 2006, be amended to include the property described as PID: 007-008-490, Lot 3, Block H, District Lot 18, Malahat District, Plan 1720; and

  3.  That the amendment to Bylaw No. 4699 be forwarded to the Board for consideration of three readings and, upon payment of capacity connection fees, adoption.

7.3

Short-term Rental Zoning Review

• Recommendation:
  That it be recommended to the Board:

  1.  That staff be directed to prepare draft zoning amendment bylaws for all electoral areas, identifying the zones where suites are permitted and allowing short-term rental use as an accessory use to a single detached dwelling, provided that:

  1. The permanent resident of the principal dwelling is present on the property when the short-term rental guest(s) are present;
  2. The business licensing bylaw is in effect and a license for the short-term rental has been issued by the CVRD, prior to any short-term rental guest being present;
  3. The short-term rental use is limited to either an attached suite or a detached suite, or a second dwelling on the property if it is permitted by the zoning, or if the dwelling is lawful non-conforming;
  4. No Agricultural Land Reserve properties are eligible for short term rental; and
  5. The proposed whole home rentals will still require a temporary use permit.

  2.  That the Electoral Area Services Committee review the draft bylaws before consideration of three readings and adoption.

7.4

Development Services Modernization Project

• Recommendation:
  That it be recommended to the Board:

  1. That staff be directed to prepare amendments to the Development Application Procedures Bylaw No. 4483, 2023 to:

  1. Expand delegated authority to staff for consideration of minor variances;
  2. Delegate authority to staff to forward Non-Adhering Residential Use applications for detached dwellings to the Agricultural Land Commission;
  3. Clarify public hearing and notice of intent procedures;
  4. Update Schedule A – Development Application Fees – to ensure fair and appropriate cost recovery; and
  5. Address minor bylaw maintenance issues.

  2. That staff be directed to prepare amendments to the Development Applications Referrals Policy to:

  1. Incorporate procedures for Agricultural Land Commission referrals to replace the current Agricultural Land Commission Referrals Policy.
  2. Update procedures for Section 510 referrals to Community Parks Advisory Commissions.

  3. That staff be directed to explore the option of a rules-based system for processing riparian development permit applications consistent with the Riparian Areas Protection Act.

8.

NEW BUSINESS

9.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD.  The Question Period allows for an allotment of 15 minutes and is comprised of two parts.  The first is reserved for questions directly related to agenda items.  If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction.  Each questioner is permitted to ask one question, plus one follow-up question related to the answer.  The Question must truly be a question, and not a statement of opinion, or speech.  We request that your question is presented in friendly and respectful manner. Your cooperation in maintaining a safe, respectful and orderly environment is greatly appreciated.

10.

CLOSED SESSION

• Recommendation:

  That the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, subsections as noted in accordance with each agenda item.

10.1

ADOPTION OF MINUTES

10.1.1

Closed Session Electoral Area Services meeting of June 18, 2025

10.2

REPORTS

10.2.1

Section 90(1)(e) The acquisition, disposition or expropriation of land or improvements.

10.2.2

Section 90(1)(j) Information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 Disclosure harmful to business interests of a third party, of the Freedom of Information and Protection of Privacy Act.

11.

ADJOURNMENT

• Recommendation:

  That the meeting be adjourned at [TIME].